Technology & Cyber Safety Policy

The Transformation Network Ltd (Australia)
(Registered Australian Charity)
Last Updated: December 2025

1. Purpose

The Transformation Network Ltd (“TTN”, “we”, “us”) is committed to providing a safe, respectful, and secure digital learning environment for all children, families, and educators.

This policy outlines TTN’s expectations, safety protocols, and guidelines for the appropriate, responsible, and Christ-honouring use of technology across:

• KTA+ Premium Programs

• Kingdom Thinkers Academy learning spaces

• Thinkers Academy Private Tuition

• iProject International 1:1 sessions

• All TTN-hosted online platforms
  
  

2. Scope

This policy applies to:

• All students

• All parents and guardians

• All TTN educators, mentors, staff, contractors, and volunteers

• All devices used during TTN programs

• All communication channels associated with TTN services

This policy supports and aligns with:

• TTN Child Safety Policy

• TTN Code of Conduct

• TTN Terms of Service

• State-based child protection laws

• Australian Cyber Security Centre and eSafety Commissioner guidelines
  
  

3. TTN Commitments

TTN ensures:

3.1 Safe Digital Learning Environments

• Secure, monitored online classrooms

• Approved platforms only

• Clear supervision protocols

• Age-appropriate safety expectations
  
  

3.2 Educator Training & Compliance

All staff receive training in:

• Online child safety

• Cyber security awareness

• Professional boundaries

• Reporting digital safety concerns
  
  

3.3 Ethical Technology Use

TTN uses technology in a manner consistent with:

• Child safety laws

• Privacy requirements

• Christian values of integrity, respect, and wisdom
  
  

4. Approved Platforms & Communication

4.1 Approved Tools

TTN uses only vetted, secure digital platforms, including:

• TTN/KTA+ learning communities

• Zoom or equivalent secure video platforms like Lessonspace

• Email communication using TTN-approved addresses
  
  

4.2 Staff Communication Requirements

TTN staff must:

• Only communicate with students via TTN-approved platforms

• Maintain transparency (no private communication channels)

• Keep communication purposeful, respectful, and professional

• Never use personal accounts to contact students
  
  

4.3 Students & Parents

Students and parents must:

• Use platforms responsibly

• Avoid private, hidden, or disappearing-message apps

• Never add educators on personal social media

• Communicate concerns through official channels
  
  

5. Online Safety Expectations for Students

Students must:

5.1 Conduct Themselves Respectfully

• Speak kindly and appropriately

• Treat others with dignity

• Avoid disrespectful or harmful behaviour
  
  

5.2 Use Technology Responsibly

• Participate with cameras on (except with teacher approval)

• Keep microphones muted unless speaking

• Use learning tools only for their intended purposes
  
  

5.3 Protect Their Own Safety

• Do not share private or identifying information

• Tell a parent or teacher immediately if something feels unsafe

• Stay within monitored digital spaces

• Never bypass or disable safety settings
  
  

5.4 No Unsafe or Inappropriate Content

Students must not access, share, or display:

• Violence

• Sexual or explicit content

• Swearing or offensive material

• Memes, videos, or content not related to learning

• Malware, pirated materials, or unsafe files
  
  

6. Parent/Guardian Responsibilities

Parents are expected to:

6.1 Supervise the Digital Environment

• Ensure children use devices in visible, safe locations

• Monitor internet usage appropriately

• Support safe behaviour online
  
  

6.2 Maintain Secure Technology

• Provide up-to-date devices

• Install antivirus and device protections

• Ensure stable internet and appropriate filtering
  
  

6.3 Partner With TTN

• Report concerns promptly

• Maintain respectful communication

• Reinforce TTN’s cyber safety expectations at home
  
  

7. Device & Internet Requirements

Families must ensure:

• A functioning computer or tablet

• Stable high-speed internet

• Working webcam and microphone

• Quiet, supervised learning space

TTN is not responsible for:

• Home internet quality

• Household device security outside TTN sessions

• Technical issues arising from parent-controlled filters or settings
  
  

8. Online Class Safety Protocols

8.1 Educator Visibility

• Educators must remain visible on camera

• Students must be visible unless exempted for a specific reason
  
  

8.2 Breakout Room Safety

TTN uses strict breakout room protocols:

• No staff member will meet a child alone in a non-visible context

• Breakout rooms (if used) must have dual-access visibility or educator oversight
  
  

8.3 Recording Sessions

• TTN may record sessions for safety and quality purposes

• Students may not record sessions under any circumstances
  
  

8.4 Behaviour Management

Educators may:

• Mute student microphones

• Turn off student webcams when appropriate

• Remove a student from a session for safety or behavioural reasons

• Notify parents when intervention is required
  
  

9. Prohibited Online Behaviour

The following behaviours are strictly prohibited:

• Bullying or harassment

• Sharing harmful or explicit content

• Recording or screenshotting sessions without consent

• Using unapproved chat functions

• Pretending to be another user

• Attempting to contact staff privately

• Attempts to hack, disrupt, or bypass systems

• Sharing private Zoom links or passwords

• Joining classes from unsafe or inappropriate environments

Any breach may lead to removal from live sessions, disciplinary action, or termination of enrolment.

10. Cyber Security Commitments

TTN maintains strong cyber security practices:

• Secure platforms and data systems

• Staff device protection standards

• Regular password and account hygiene

• Incident response procedures

Families agree to:

• Use strong passwords

• Protect account access

• Avoid sharing student login credentials

11. Reporting Digital Safety Concerns

Concerns may include:

• Inappropriate content

• Suspicious messages

• Breaches of boundaries

• Cyberbullying

• Unsafe student behaviour

• Technical vulnerabilities

Reports should be made immediately to:

📧 ceo@thetransformationnetwork.org.au
or to the assigned teacher/mentor.

TTN will:

1. Investigate concerns promptly

2. Seek clarity from families where necessary

3. Escalate to Executive Team

4. Notify authorities if required under mandatory reporting laws
   
   

12. Incident Response

In the event of a digital safety incident, TTN will:

• Ensure student safety

• Notify parents

• Log the incident

• Secure affected accounts or systems

• Provide guidance and support

• Make a mandatory report where required

• Review and improve preventative measures

13. Breaches & Consequences

Breaches of this policy may result in:

• Warning or coaching

• Temporary removal from class

• Restricted platform access

• Suspension from programs

• Termination of enrolment

• Reporting to authorities (if legally required)
  
  

14. Policy Review

This policy is reviewed:

• Annually

• After significant incidents

• In response to legal or technological changes

Feedback from families, educators, and students is welcomed.

15. Acceptance of Policy

By participating in TTN programs or services, all students, parents, and educators acknowledge and agree to comply with this Technology & Cyber Safety Policy.